Eduspot

• With regards to Groupcall, an Eduspot app message is just another type of messaging that can be used to contact parents and other key contacts.
• It’s free to send messages via Eduspot!
  • If your parental contacts are using the Eduspot app, you will want to take advantage of the cost saving and efficiency capabilities available to you by sending your parents an Eduspot message where possible.

Whether you have chosen to send a message using the quick and easy Wizards, or prefer to use Advanced messaging, adding an Eduspot message for your contacts is as simple as ticking a box.

• For a step-by-step guide on how to send an app message via Advanced messaging, please click here.
• For more information on how to adjust Account Settings regarding app messages, please click here.

When viewing Message Details within Groupcall’s History page/area, there will be a breakdown of the delivery and reply status of each message. The statuses for notifications often mean something different to the statuses shown for Timeline activity. See below for clarification on the mobile app status types you will see in Groupcall.

App notifications

Notifications is a term used in reference to the push notifications that are created when the school sends an app message out to contacts.

Parental contacts need to ensure that they have turned on notifications for the Eduspot app.

Submitted

• If a push notification has been queued (often the case with a large amount of recipients), you will see the status as Submitted instead for some or all of the message recipients.
• Shortly, you should see the status change to Created or Delivered.

Created

• Notifications have been created by the app, but not delivered. If notifications have this status, parents will not yet have received a push notification for the message.
• This status does not mean that the message has not been sent, just that the device’s service provider has not yet delivered the notification for it.

Delivered

• Once a parent has received this notification, you will see this as the Notifications status in Groupcall.
• A Delivered status indicates that the parent has received a push notification.
  
  

Timeline Activity

The timeline activity breakdown displays how many parents have received and opened the message from their Eduspot account (either via the app, or desktop).

Created

• Once the message itself (as opposed to a notification for the message) has been sent to a parent via Eduspot, the Timeline Activity breakdown will mark this as Created.

Opened

• When the parent logs into their Eduspot account, the Timeline Activity breakdown will then mark this message as Opened.
• Parents will need to view the message from their Eduspot account, either via the app, or by logging in by visiting the desktop website.
  
  
  

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Top Tip: Although both app notifications and Timeline Activity can have a status of Created, they are not mutually exclusive. This means that if the Timeline Activity status reads Created, parents will see the message when they view their Eduspot account – regardless of if a push notification has been delivered.

Parents can reply to Open messages that the school sends via Eduspot, directly from their Eduspot account. You will see any replies in the normal way (as an Incoming Message in Groupcall).

Setup

However, you can also enable parents to send new messages to the school via Eduspot. This may be a suitable alternative to parents contacting the school via phone or email, as well as a thorough audit trail of communication. To do so, follow the below steps:

1) From your side panel, go to Tools, then click Account Settings.

2)Click on the Mobile App tab from the top of the page.

3) Tick Enable Incoming.

4) Ensure that the list of Topics are relevant to your school. Add and delete lines are required.

5) Click Submit to save changes. Parents will now be able to send new messages via their Eduspot account.

Reading new app messages

Once a parent has sent a new message to the school via Eduspot, you will be notified of this in your Incoming Messages. The topic prefixed in square brackets.

Reply to an app message

If you need to reply to the new message, follow the below steps:

1) Click on the message from the list view (shown above).

2) From the Conversation thread, click on the cog icon next to the parent’s message, then click Add Reply.

3) From the Reply pop-up, type out a message:

a. If you would like to prevent the parent from replying again, click Broadcast.

b. Unticking Reply as app message will result in the parent receiving just an SMS of your message.

c. Click Send Message.

If your school is currently not using the Eduspot app but you’d like to find out how this can improve parental communication, get in touch with our team to learn more!