Message History

Your Message History is accessed by clicking History.png History from the side menu on the left of your homepage.

Access to this area is dependent on your user settings. If you don’t see the History option in your side menu, but believe that you should have access, please contact the school administrator responsible for Messenger. 

Table of Contents

Introduction

You can look at Message History in a few different ways:

Message history

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  • History – Today (History of messages today)
  • History – Yesterday (History of messages sent yesterday)
  • History - Last 7 days (History of messages sent in the last 7 days)
  • History – All (Message history)

Clicking on any of the above options will show you the message history in the same format, but within different date ranges:

 

Message history
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You will see a permanent record of all messages (in the selected date range) together with the following columns:

  • Transmitted Date & Time: local information will be displayed
  • Message Title: this refers to the message header
  • Type of Message: Open and Closed messages refer to SMS messages. Broadcast will be displayed for other forms of messages (e.g. email)
  • Sender: this will display the staff member’s Messenger username
  • Delivery Status
  • SMS/Xpressions/Voice/Email/Letter Count: confirming the number of that message type sent out to the recipients.
  • Partner: If the messagewas sent via one of the Messenger Ecosystem modules, this information will be displayed.

Advanced Search

At the top of the History page (regardless of which date range you initially selected), you will be able to narrow or expand the list of results within a date range of your choosing.

1) Simply click on  from the top of the page to display the date fields.
2) Enter a Start and End Date, then click Search.
3) To remove the customised date range, click Reset.

Filters

Each column can be filtered by a number of different options. For example, if you needed to see all the messages sent by another member of staff, you would filter the Sent By column by clicking on the  filter icon and selecting Contains. Then entering the username of the staff member you wish to view the messages of. For further information on how each filter can be a user, please see below.

Filter Feature Guide

Export

1) You can make use of the Export and Export Selected buttons to open the message content as a csv file for all recipients or a single contact respectively, in the chosen date range.

2) You can then open this file in Excel or a suitable equivalent.

3) Please note that not all formats can be exported (such as Voice messages). Some formats may also display characters as HTML e.g &gt; and <br /> etc. instead of the characters displayed in the history view (e.g. < and a line break etc).

Viewing individual messages

1) In order to see the responses received for a Closed or Open message, click on the required message.

2) From Message details, you will see a breakdown of the delivery and reply status, as well as any individual responses received from the Response column.
 
3) You can also see delivery status for Broadcast messages in this manner.
 
4) Clicking on any recipient from the Name column will display a preview of the message they were sent in the top right panel.
 
5) For more information on Open, Closed and Broadcast messages, click here.
 

Viewing individual messagesClick image to expand.

Message Summary

From the top left panel, you will see the Summary of statuses for the message you are viewing.

1) Select (Click here for chart) to view a pie chart detailing Email Recipients Analysis.

Email recipients analysis

2) Clicking on any of the statuses will filter the list of recipients below, and only display recipients with that message status.

a. To remove the filter, simply click on the Filter_icon-1.png icon from the Email Status column and click No Filter.

How to remove the filter

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Message Statuses

SMS Status Meanings

Message Status

Description

Notes

Messages delivered to handset Message has been delivered successfully. There may be a short delay, especially for large distribution lists, between submitting your message and it being sent by the SMS sending provider. You will see a status of 'submitted' until the message is either delivered or another status is returned.
Submitted There may be a short delay, especially for large distribution lists, between submitting your message and it being sent by the SMS sending provider. You will see a status of 'submitted' until the message is either delivered or another status is returned.  
Messages not delivered during validity period Message validity has expired as set by the SMS provider (standard 3 days).  
Messages queued for delivery at SMSC Message has left the SMS provider platform and been submitted successfully to Network Provider.  
Messages rejected by operator Message format / mobile number incorrect and not recognised by operator. This status, depending on the network that is used, can be returned for the same error.
Messages sent to unreachable recipient Mobile Number deemed as unreachable due to a variety of factors. Number can be invalid (but correctly formatted) or other. This status, depending on the network that is used, can be returned for the same error.
Messages sent to handset with full SIM Rare error that occurs. Most handsets forward the message from SIM card to phone memory. The error may occur on older handsets.  
Messages SMSC was not able to send SMSC was not able to find the handset’s network or the SMSC is/was down. This may not be the network itself, rather the transmitter tower dropping message packets.  
Messages to user with no credit Used for premium messaging. Networks usually sends a free text prompting to top-up before attempting to send the message again.  
Messages with no response from Mobile Operator When a message needs to be forwarded from one operator to another, issues may occur between them and this error could be returned if the retry schedule has exceeded the allowed limit.  
Messages queued for delivery at Dynmark Message still inside the SMS provider platform and awaiting submission to network.  
Messages deleted by user Message status was manually updated to “deleted” from the SMS provider platform. Cannot be resent.  
Messages refused Message has been refused by Network without attempting to forward to other Network or handset. This status, depending on the network that is used, can be returned for the same error.
Delivered Message delivered to handset.  
Buffered Message buffered, usually because it failed first time and is now being retried.  
Failed The message failed to deliver.  
Expired Message expired, could not be delivered within the validity period.  
Rejected Message rejected by SMSC.  
Error SMSC error, message could not be processed this time.  
Unknown Unknown status, usually generated after 24 hours if no status has been returned from the SMSC.- or -SMSC returned a non standard status code.
Email Status Meanings

Message Status

Description

Notes

Processed Message has been received and is ready to be delivered. There may be a short delay, especially for large distribution lists, between submitting your message and it being sent by the email sending provider. You will see a status of 'submitted' until the message is either delivered or another status is returned.
Submitted There may be a short delay, especially for large distribution lists, between submitting your message and it being sent by the email sending provider. You will see a status of 'submitted' until the message is either delivered or another status is returned.  
Delivered A delivery is recorded when a request to send an email results in an email being delivered to the end recipient. However, delivered does not necessarily mean that your email is in the recipient’s inbox. Delivered means the message was accepted by the receiving server, but does not necessarily mean the message reached the inbox. If an email is indicated as delivered you can be certain that it was not deferred by the ISP.
Clicks & Unique Clicks The “Clicks” statistic is the total number of times your users have clicked on the various links within your emails. “Unique clicks” represents the number of unique individuals that have clicked the links in your emails. This requires that the Click Tracking app be enabled by the email provider.  
Opens & Unique Opens The email provider inserts a small, transparent image into all messages that are being tracked for Opens. When the client application loads images, it pulls the image data from the email provider servers and registers an Open event. Not all email clients load images by default. Microsoft’s Outlook, Apple’s Mail.app, Mozilla’s Thunderbird, and Google’s Gmail do not load images. As such, there may be many occasions where recipients will have received a message, opened it, and even clicked on a link, and it will never be counted as opened. This requires that the Open Tracking app be enabled.
Unsubscribes In order to maintain compliance with CAN-SPAM laws, any email that is sent in bulk to a mass audience must include a subscription management link. Email providers can provide a “Subscription Tracking” app that automatically adds this link to your emails. When someone clicks that link within their email, they are added to your “unsubscribe” list. Any recipients that are added to this list will be excluded from future mailings. It’s no surprise that sending messages to addresses that have explicitly unsubscribed from any of your email messages is detrimental to your reputation as a sender. While this functionally only applies to one-to-many message formats (i.e., newsletters) and not to transactional email messages, make sure to include subscription management functionality in your marketing newsletters and other mass messaging.
Dropped You may see the following drop reasons:

 

  • Invalid SMTPAPI header
  • Spam Content (if spam checker app enabled)
  • Unsubscribed Address
  • Bounced Address
  • Spam Reporting Address
  • Invalid
These individual statuses usually indicate an error at the recipient end.
Deferred Recipient’s email server temporarily rejected message. For example the recipient may have anti-virus scanning software the has quarantined the message temporarily. The email system will retry until the message is either delivered or another status is returned.
Bounce Receiving server could not or would not accept message. The email address may be invalid.
Spam Report Recipient marked message as spam.
Xpressions Status Meanings

Message Status

Description

Notes

Created The message has been created in the user’s Xpressions account. In Xpressions Timeline Activity column.
Delivered Message has been delivered successfully.  
Delivered Late Message couldn’t be sent within the validity period. You can enable Messenger to send a backup SMS if the Xpressions message fails to deliver after a certain amount of time from your Account Settings.

Device offline, SMS sent

Where a backup SMS has been set up (in Account Settings), an SMS will be sent if an Xpressions message could not be sent.  
Opened User has opened their Xpressions account (either on the App or Desktop).  
Replied User has sent a reply from their Xpressions account.  
Sent This may sometimes appear immediately after you have sent your message, and there is a short delay before the message is delivered.  
Submitted There may be a short delay, especially for large distribution lists, between submitting your message and it being sent by the email sending provider. You will see this status until the message is either delivered or another status is returned.  
Voice Status Meanings

Message Status

Description

queued The call is ready and waiting in line before going out.
in-progress The call was answered and is currently in progress.
completed The call was answered and has ended normally.
failed The call could not be completed as dialled, most likely because the phone number was non-existent.
no-answer The call ended without being answered.
cancelled The call was cancelled via the REST API while queued or ringing.
TryNumber'n' Where 'n' is a value between 1 & 3.Where there are multiple numbers for a contact and the 'Send To/Via' option is configured appropriately the system tries each number sequentially, up to a maximum of 3 numbers per contact, when it encounters a failure. If it has tried all numbers available multiple times (as configured in voice settings) the status will change to either failed, or complete as appropriate.

Busy

If the call is made, but the recipient is using the phone at the time, then the call will not be able to get through. If there isn’t an answer machine capability, then no answer machine message will be left, and the response we get back from the voice provider system is ‘busy’.

Ringing

‘Ringing’ applies to those calls that are not answered and who do not have an answer machine, or if an answer machine message is not created. The phone will ring for 30 seconds, and then the call will disconnect.

Outgoing

Some Telecom providers can have several pre-recorded scripts that are played, if the number has a certain ‘status’. If the system tells the voice sender the status is ‘outgoing’, the Telecom provider played the following message: “The number you have dialled has been changed to…”

Far End Disconnect

This occurs when the recipient network plays a messages, e.g. “The number you have dialled has not been recognised.” or “The number you have dialled does not receive incoming calls”. If this is a mobile number, it might be that there were problems with the mobile network provider, or there was poor signal.If the number is a landline number, the telephone number may have been disconnected.

Network Disconnect

This is when the number isn’t active. “Sorry. The number you have called is not available.” This means that at the time of trying to connect the call, the telephone number wasn’t available.

Connected

AnsweredWhen the call is picked-up by the recipient.
Answer machineWhen the call hasn’t been picked by a ‘person’, but has been picked up by an answer machine. This option is only available when an answer machine message has been created.
No responseWhen the call is picked-up, the system needs to ‘know’ whether it’s playing the normal message, or the answer machine message.If it recognises a ‘human’ voice answering the call, then the normal message will be played. If there is disturbance on the line, or if the recipient of the call is very quiet, then the system will play a standard ‘test’ message.

 

“You have a call waiting. Press any key to connect…”

If the recipient presses a key, the message will begin. If no key is pressed, then it assumes it has reached an answer machine, and will connect to the answer machine within the phone.

If the phone is put down here, without any keys being pressed, then the system returns the status ‘No response’.



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