IDaaS Transfer and Use of Personal Information

Groupcall IDaaS securely transports information from your MIS for purposes of:

  • Managing the life cycle of user accounts in Groupcall IDaaS;
  • Verifying the identity of user accounts in Groupcall IDaaS;
  • Forward provisioning information about persons in your school to third party systems you allow
  • Forward provisioning information other than persons in your school to third party systems you allow

The data being requested and transmitted is governed by the Data Sharing Agreement you have with each third party system that you have authorised and differs for each third party system.   You should refer to their specific data sharing agreement to determine the data that is provided to that particular third party system.

Groupcall IDaaS collections a minimum footprint of data for its own operation, which represents the minimum extraction of personal information from your school MIS.  This list will increase to fulfil the requirements of third party systems that you elect to forward provision to.

1. If within the scope of data to be transferred: Personal information about pupils who are currently on roll or are expected to become on roll:

  • Name and preferred name
  • Identifying numbers such as MIS record ID, Admissions Number and UPN, for purposes of record matching
  • Date of birth
  • Academic year, registration group, house group and academic classes
  • Special educational needs
  • School email address

And any other data described in the data sharing agreement for third party systems you consent to forward provision to

 

2. If within the scope of data to be transferred: Personal information about adults currently in the employ of the school:

  • Name and preferred name
  • Work email address
  • Membership of school groups, such as registration groups and classes
  • Mobile phone number, for purposes of self-service password reset
  • MIS record ID, for purposes of record matching

And any other data described in the data sharing agreement for third party systems you consent to forward provision to

 

3. If within the scope of data to be transferred (typically used with Groupcall Xpressions): Personal information about pupil contacts with parental responsibility:

  • Name and preferred name
  • All associated email addresses and mobile phone numbers
  • Which students within the school they have parental responsibility for

And any other data described in the data sharing agreement for third party systems you consent to forward provision to

 

4. Information about your school:

  • School name and establishment number
  • Class, registration, year and house groups

And any other data described in the data sharing agreement for third party systems you consent to forward provision to